Treasurer's Instructions 18, Policies and Schedules Diagram
Treasurer's Instructions 18 Procurement
Treasurer's Instructions 18 Procurement (TI 18) applies to all public authorities as defined in the Public Finance and Audit Act 1987. TI 18 provides public authority Chief Executives with clear accountability and responsibility to establish local procurement governance arrangements and processes suitable to their requirements.
Procurement Governance Policy
The South Australian Government Procurement Framework ('the Framework') consists of Treasurer's Instruction 18, the Procurement Governance Policy, and supporting policies that set the minimum requirements for each key procurement activity (planning, sourcing and contract management).
The Framework is designed to empower public authorities to engage with industry, clients and communities to innovate and take balanced risks to pursue better outcomes.
Procurement Planning Policy
This policy outlines the requirements to plan a procurement process on behalf of the South Australia Government.
Sourcing Policy
This policy outlines the requirements for sourcing goods and services on behalf of the South Australian Government.
Contract Management Policy
This policy outlines the requirements for South Australian public authorities to undertake effective contract management practices in order to achieve value for money.
Most recent Historical Versions
Treasurer's Instructions 18 (Historical Version 1.0)
Procurement Governance Policy (Historical Version 1.1)
Procurement Planning Policy (Historical Version 1.2)
Emergency Situations Procurement Schedule
This schedule sets out the requirements for public authorities to ensure that appropriate management practices are in place for the procurement of goods and services under an emergency, in accordance with the provisions of emergency-related legislation.
Emergency Situations Procurement Schedule
Emergency Situations Procurement Schedule Information Sheet
Reporting Schedule
This schedule sets out procurement reporting requirements for public authorities subject to Treasurer's Instruction 18 and the Procurement Governance Policy.
Supplier Complaints Schedule
This schedule provides direction and guidance for public authorities on handling supplier complaints relating to procurements undertaken by South Australian public authorities.
Unsolicited Proposals Schedule
This schedule provides an overview of the government's process for managing unsolicited proposals.
Procurement Guidelines
Commissioning Guideline
This Guideline provides practical guidance to public authorities on the principles and approaches to Commissioning. It reflects the Australian Productivity Commission’s (2017) four-step Commissioning cycle adapted for a South Australian context and is intended to create a shared understanding of the core concepts, processes and terminology applied in Commissioning and to facilitate collaboration and communication across government and the not-for profit (NFP) sector.
Complexity and Capability Assessments Guideline
This Guideline provides guidance on how to assess the complexity of a procurement and resulting contract and ensure the public authority has the appropriate capability to undertake the associated procurement and contract management activities.
Complexity and Capability Assessments Guideline
Developing a Specification Guideline
This Guideline provides practical advice about developing a written specification for procuring goods and services.
Developing a Specification Guideline
Disposal Guideline
This Guideline provides information and practical advice regarding the disposal of goods. It provides an understanding of the disposal process, including methods of disposal.
Economic and Social Procurement Guideline
This Guideline promotes and explains the key concepts of economic and social procurement and provides practical guidance to public authorities on how to consider these concepts in their procurement planning. This Guideline is scalable, based on the level of complexity, risk profile and value of each procurement, and is designed to establish a consistent and streamlined approach that embeds economic and social procurement into Government's everyday buying activity.
Economic and Social Procurement Guideline
Evaluation Planning Guideline
This Guideline provides practical advice about how to plan for an evaluation.
Evaluation Process Guideline
This Guideline provides practical advice regarding the supplier selection process, including the stages of the evaluation process, key considerations and other useful hints.
Forward Procurement Planning Guideline
This Guideline sets out the requirements for public authorities to complete their Procurement Activity Reporting in accordance with Treasurer’s Instruction 18 Procurement (TI 18)and the Procurement Governance Policy.
Forward Procurement Planning Guideline
Gifts, Entertainment and Benefits Guideline
This Guideline provides advice for public authorities about best practice in relation to offers of gifts, entertainment and other benefits during a procurement process or when managing a contract. The aim of this Guideline is to assist public employees to identify and manage the risks relating to offers of gifts and benefits from third parties, such as suppliers at any time through the procurement process
Due to the high-risk nature of procurement and contract management, it is strongly recommended that a gift, entertainment, or benefit; even when it has low or no value, is declined.
Gifts, Entertainment and Benefits Guideline
Governance Arrangements Guideline
This Guideline provides guidance for public authorities on establishing suitable procurement governance structures/arrangements for procurement and contract management within their agency. It is intended to support public authorities to improve the quality, consistency and professionalisation of their procurement and contract management practices.
Governance Arrangements Guideline
Green Procurement Guideline
This Guideline seeks to promote green procurement outcomes and encourage public authorities and suppliers to improve practices that balance different procurement priorities, achieve value for money and minimise the impacts on the environment.
Industry Engagement Guideline
This Guideline provides guidance and practical advice from public authorities and procurement practitioners to enable them to properly plan and undertake industry engagement activities with confidence.
Intellectual Property in Procurement Guideline
This Guideline provides guidance to public authorities about the application of the South Australian Government’s Intellectual Property Policy in the context of procurement.
Intellectual Property in Procurement Guideline
International Obligations Guideline
This Guideline provides a summary of the government’s international obligations relevant to covered government procurement by procuring entities.
International Obligations Guideline
Market Approach Strategy Guideline
This Guideline provides advice on market approaches when procuring goods and services and for using the standard market approach templates.
Market Approach Strategy Guideline
Needs Analysis Guideline
This Guideline provides practical guidance to public authorities on how to undertake a needs analysis and details the benefits that can be achieved and the considerations that are needed to determine a clear and justifiable procurement need.
Negotiation Guideline
This Guideline provides information about the key issues in negotiation in government procurement activities. It also provides practical advice to assist officers to perform effectively during negotiations with suppliers.
Not-for-Profit Quality Assurance Framework Guideline
This Guideline provides practical guidance to public authorities on quality assurance accreditation for procurements involving the Not-For-Profit (NFP) sector.
Not-for-Profit Quality Assurance Framework Guideline
Panel Contracts Guideline
This Guideline provides information and practical advice for public authorities when establishing a panel arrangement (contract) and selecting suppliers from an existing panel contract.
Probity and Ethical Procurement Guideline
This Guideline provides information and practical advice regarding probity and the ethical procurement of goods and services.
Probity and Ethical Procurement Guideline
Procurement or Grant Guideline
This Guideline is to promote a consistent approach by public authorities when distinguishing between a procurement and a grant.
Procurement or Grant Guideline
Rebates and Discounts Guideline
This Guideline provides direction to procurement officers regarding rebates and discounts in procurement activities.
Rebates and Discounts Guideline
Risk Management Guideline
This Guideline provides practical advice about managing risk in the procurement (including contract management) of goods and services.
Specialist Advisor Guideline
This Guideline provides information and practical advice for public authorities when obtaining specialist procurement or contract advice.
Supplier Debrief Guideline
This Guideline provides practical advice on when and how to provide a supplier debrief following the conclusion of a procurement process.
Supply Market and Supply Chain Analysis Guideline
This Guideline provides practical advice when analysing supply markets and/or supply chains in planning a procurement.
Supply Market and Supply Chain Analysis Guideline
Value-adds in Government Procurement Guideline
This Guideline provides direction to procurement officers regarding value-adds in Government procurement activities.
Value-adds in Government Procurement Guideline
Value for Money in Procurement Guideline
This Guideline provides practical advice to public authority staff on how to achieve better value for money outcomes in procurement and contract management processes.
Value for Money in Procurement Guideline
Whole-of-Life Costing Guideline
This Guideline provides practical guidance for South Australian public authorities on how to use and calculate whole-of-life costing in procurement.
Whole-of-Life Costing Guideline
Contract Management Guidelines
Contract Management General Requirements Guideline
This Guideline provides direction and guidance for public authorities on general contract management matters relating to procurements undertaken by South Australian public authorities under Treasurer’s Instructions 18 Procurement.
Contract Management General Requirements Guideline
Contract Start-Up Guideline
This Guideline provides guidance for public authority Contract Owners and Contract Managers on how to effectively set up contract management practices in order to achieve value for money.
Contract Extensions and Variations Guideline
This Guideline provides public authorities with practical advice and guidance on how to manage contract extensions and variations.
Contract Extensions and Variations Guideline
Contract Closure Guideline
This Guideline provides guidance for public authority Contract Owners and Contract Managers on how to effectively close a contract.
Procurement
Acquisition Plan Template
This template can be used to assist in planning for all procurements valued above $55,000. It is designed to meet the requirements of Treasurer’s Instructions 18 and the Procurement Planning Policy and provides suggestions about the minimum details to be included in an approach to market.
Confidentiality and Conflict of Interest Declaration Template
This template forms part of the Evaluation Plan Template and is intended to be used as a declaration for confidentiality and conflicts of interest.
Confidentiality and Conflict of Interest Declaration Template
Deed of Confidentiality Template
This Deed of Confidentiality is intended to be used in procurements where respondents (or other external parties) are provided with sensitive information.
Deed of Confidentiality Template
Evaluation Plan Template
This template is designed to meet the requirements of Treasurer's Instruction 18 and the Procurement Planning Policy and Sourcing Policy and provides suggestions about the minimum details to be included in an Evaluation Plan.
Industry Engagement Plan Template
This template will assist public authorities to properly plan and undertake their Industry Engagement activity with confidence and be well informed in knowing how to manage risks appropriately while maintaining their obligations relating to probity, accountability, and transparency
Industry Engagement Plan Template
Invitation for Expression Of Interest (EOI) to Supply Templates
Part B - ITS and EOI Specification Template
Part C - EOI Supplier Response Form
Invitation to Supply (ITS) Templates
Part A - ITS Procurement Process Guidelines
Part B - ITS and EOI Specification Template
Part D - ITS Supplier Response Form
Evaluation Criteria Questions Bank
Memorandum of Administrative Arrangement (MoAA) for the Alignment of Procurement Frameworks Template
This template is intended to be used for an administrative arrangement for the alignment of procurement frameworks for the purposes of clause 9 of Treasurer’s Instructions 18 – Procurement issued under section 41 of the Public Finance and Audit Act 1987
MoAA for the Alignment of Public authority Procurement Frameworks Template
Negotiation Plan Template
This template is intended to be used for all procurements assessed as complex or strategic. This template is designed to meet the requirements of the South Australian Government Procurement Framework and provides suggestions about the details to be included in a Negotiation Plan.
Post Sourcing Review Template
This template provides an example for public authorities when undertaking a Post Sourcing Review for complex and strategic procurements, in accordance with the Sourcing Policy.
Procurement Risk Management Plan Template
In accordance with the Procurement Planning Policy, this Procurement Risk Management Plan Template is required to be completed for all complex and strategic procurements and attached to the Acquisition Plan.
Procurement Risk Management Plan Template
Purchase Recommendation Template
This template is intended to be used for all procurements valued above $55,000. It is designed to meet the requirements of the Sourcing Policy and provides suggestions about the minimum details to be included in a Purchase Recommendation and Evaluation Report.
Purchase Recommendation Template
Request for Information - Response Form Template
This template is part of the Procurement Services SA's suite of Standard Market Approach templates. Public Authorities can use this template as their standard Request for Information (RFI) Response Form template.
Request for Information - Response Form Template
Request for Quote RFQ Template
This template is part of the Procurement Services SA's suite of Standard Market Approach templates. Its use supports consistent procurement practice across the South Australian Government and makes it easier for suppliers to supply to Government.
Request for Quote RFQ Template
Evaluation Criteria Questions Bank
Respondent Letters Templates
Letter Receipt of Response Template
Letter Preferred Respondent Template
Letter Unsuccessful Respondent Template
Risk Assessment Template and Examples
This document contains the Risk Assessment Template and examples for public authorities to reference when creating their own Risk Assessment.
Risk Assessment Template and Examples
Supplier Debrief Template
This template will assist public authorities to properly plan and undertake a supplier debrief in accordance with the Supplier Debrief Guideline
Contracting
Public Authorities should consider if additional terms (i.e. special conditions) need to be included in the contract. The Special Conditions Clause Banks have been drafted by the Crown Solicitors Office (CSO). One of these is the IP Plan Reporting clause. The SAIPP Procedural Guidelines makes it clear that agencies may be required to include special conditions in their contracts where required by government policy.
The Special Conditions Clause Banks should only be used in conjunction with the Government’s standard contract templates. The CSO can assist with drafting additional special conditions if required. Please refer to the Guideline for Use of Standard Government Contracts for more information about special conditions..
Standard Agreement User Guides
Guideline for Use of Standard Government Contracts
Annexures to Guideline for Use of Standard Government Contracts
Standard Goods and Services Agreement Templates
Standard Goods and Services Agreement Template
Special Conditions Clause Bank
Standard Not-for-Profit Funded Services Agreement Templates
Standard Not-for-Profit Funded Services Agreement Template
Standard Not-for-Profit Special Conditions Clause Bank
Contract Management
Annual Contract Review Template
The objective of this template is to enable the contract manager to undertake an annual review of a contract and provide to senior management/governance committee so that lessons can be learned and issues addressed.
Annual Contract Review Template
Contract Closure Report Template
The Contract Management Policy requires public authorities to prepare a post-contract review report (also known as a contract closure report) for the Chief Executive (or authorised person) for all routine, complex or strategic contracts. This template is provided as a guide only and can be customised by public authorities for individual contract closures.
Contract Closure Report Template
Contract Extension and/or Variation Letters Templates
Contract Extension and Variation Letter
Contract Extension Letter (existing right)
Contract Management Plan Template
This template is designed to meet the requirements of Treasurer’s Instruction 18 and the Procurement Services SA Procurement Framework and provides suggestions about the details to be included in a Contract Management Plan.
Contract Management Plan Template
Disposal Plan Template
This template is intended to be used for the disposal of a procurement. It is designed to meet the requirements of Treasurer’s Instruction 18 and the Contract Management Policy and provides suggestions about the minimum details to be included in a Disposal Plan.
Procurement
Capability Assessment Tool
This assessment tool is intended to assist Procurement Services SA to assess the quality of the public authority's internal procurement framework and endorse, and to work with public authorities on implementing their Continuous Improvement Plans. This is also intended to assist public authorities to undertake self-assessments of their procurement function and in developing their capability development plans, identify gaps in organisational and individual capability.
Contract Disclosure Checklist
This checklist can be used by public authorities at the conclusion of a procurement process to help ensure the resulting Eligible or Significant Contract is disclosed in line with PC027 – Disclosure of Government Contracts. It is important to note that this is an example only and that the sequence of tasks and disclosure activities may vary depending on the public authority’s Internal Procurement Framework, the nature of the contract, and the roles and responsibilities of staff.
Contract Handover Checklist
This checklist is to be used to support the handover of goods and services contracts from the sourcing phase to the contract management phase. This checklist should be used by public authorities for routine, complex and strategic contracts, to ensure effective contract handover has been completed.
Direct Market Approach CE Approval Requirements Flowchart
Does this direct market approach need approval from the Chief Executive or can it be approved by an authorised person?
Direct market approach CE approval requirements flowchart
Engaging a non-South Australian Business - Approval Requirements Flowchart
Approval required to award a contract.
Engaging a non-South Australian business - approval requirements flowchart
Fact Sheet PARS Reporting Requirements for Agency Panels
This fact sheet covers the streamlined requirements for reporting on secondary procurement processes under an agency panel.
Fact Sheet Agency Panels in PARS
Fact Sheet PARS Reporting Requirements for Across-Government Contracts
This fact sheet covers the streamlined requirements for reporting on purchases and secondary procurement processes under an across-government contract.
Fact Sheet Across-Government Contracts in PARS
How to connect with local Aboriginal businesses
This mud map guides you on how to connect with local Aboriginal businesses and covers some frequently asked questions about this process.
How to connect with local Aboriginal businesses
Limited Market Approach CE Approval Requirements Flowchart
Does this limited market approach need approval from the Chief Executive or can it be approved by an authorised person?
Limited market approach CE approval requirements flowchart
Needs Analysis Process Map
NFP Quality Assurance Framework Checklist
This checklist can assist public authorities to ensure quality assurance accreditation has been properly considered in a procurement process involving the Not-for-Profit (NFP) sector.
NFP Quality Assurance Framework Checklist
Open Market Approach CE Approval Requirements Flowchart
Does this open market approach need approval from the Chief Executive or can it be approved by an authorised person?
Open market approach CE approval requirements flowchart
PARS Flow Chart - Forecasting the Procurement
This PARS flowchart deals with the forecasting of the procurement and provides guidance on entering details for the procurement process and contract.
PARS Flow Chart - Forecasting the procurement
Procurement Glossary
The procurement glossary provides a list of definitions and terms (and their common acronym where applicable) used throughout the South Australian Government Procurement Policy Framework and related documents.
Specification Development Process Map
This tool provides an overview of the six steps for the Specification Development Process.
Specification Development Process Map
Contract Management
Contract Transition (in and out) Planning Checklist
This checklist can be used to record the activities necessary to manage the transition in and transition out phases of contracts for goods and services.